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Program Assistant for Nursing

Portland, OR

Summary Description:
The Program Coordinator is a full-time, benefit eligible position reporting to the Program Manager of Nursing.  This role provides complex administrative support to the Nursing Program.

Primary Job Duties:
  • Collaborate with the Program Manager for nursing student onboarding: welcome letter, registration form, and handout of upper division cohort courses for all BSN Degree Program students for each cohort
  • Under the direction of the Program Manager, communicate regarding clinical placements to request clinical rotations/dates, set course schedules via ACEMAPP, and maintain internal spreadsheets of student demographics.
  • Support the Dean of Nursing for meetings requiring minute takers and for refreshments and catering when necessary (Keurig, vending machine, pop machine, and kitchen supplies).
  • Support faculty for testing via Scantron technology, requesting textbooks from WP’s vendor for four cohorts by stated deadlines, and facilitating delivery and students’ pick-up of textbooks during orientation windows.
  • Organizing events, such as our Pinning & Praise Ceremonies, 1 per cohort; our BSN Degree Program Orientations, 1 per cohort; and Nursing’s presence at Welcome Weekend, 1 per academic year.
  • Collaborate with Program Manager to organize internal handbooks and evidence for regulatory agencies, which often requires specialized technical skills, such as embedding PDFs within PDFs, and proofreading.
  • Type, edit, and proofread letters, memos, reports, and presentation materials.  Material is frequently confidential in nature. 
  • Assist with accreditation and assessment-related projects.
  • Receive and prioritize correspondence and phone calls.  Respond to inquiries, including routine requests for materials and information. 
  • Maintain department records and files, including for students individually and in cohorts.  Material is frequently confidential in nature. 
  • Make meeting and/or travel arrangements, prepare and distribute agendas and meeting minutes, maintain appointment schedules, and plan and coordinate special events.
  • Contribute to the support and implementation of the University Strategic Plan.
  • Participate in Warner Pacific University professional development opportunities.
  • Adhere to University policies and procedures.
  • Demonstrate a commitment to a Christian liberal arts education by upholding the mission of the University and abiding by the Employment Standards and Lifestyle Agreement.
  • Exhibit commitment to inclusiveness and sensitivity in areas of national origin, ethnicity, culture, gender, and disabilities.
  • Perform other duties as assigned.
Minimum Qualifications:
  • Administrative experience in a professional office environment.
  • Demonstrated ability to solve problems, initiate, and implement projects independently.
  • Experience working with diverse populations.
  • Ability to maintain accuracy and work effectively in order to adapt and meet deadlines in a fast-paced environment.
  • Excellent self-motivation, interpersonal skills, and the ability to work well with university personnel, faculty, staff, and students.
  • Effective oral and written communication.
  • Proficiency in computer programs including Windows, Outlook, Word and Excel, and the Internet.
  • Experience working with diverse populations.

Preferred Qualifications:
  • Bachelor degree or minimum of three years of experience in a higher education environment.

Warner Pacific University’s MissionWarner Pacific is a Christ-centered, urban, diverse, minority-serving, Hispanic-serving, liberal arts University dedicated to providing students from diverse backgrounds with an education that prepares them to engage actively in a constantly changing world. Our hiring practices reflect our missional commitment to being a Christ-centered institution.

Warner Pacific College’s Commitment to Diversity: Warner Pacific University is an Equal Opportunity Employer that seeks a diverse workforce of committed Christians from all racial, ethnic, and socio-economic backgrounds. Warner Pacific University is committed to hiring staff and faculty with an intentionality that demonstrates the importance of having an employee community that reflects the racial and ethnic diversity of the students we serve. Persons of color are strongly encouraged to apply.

Physical Demands – Work Environment: 
The position is located in a typical office environment.  Professional/business casual attire is required.

In order to be considered an applicant for this position, please complete our online employment application at https://warnerpacific.catsone.com/careers/1611-General Click “Apply Now” to complete the online application, and submit the following:
Application, Cover Letter and Resume
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