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Adjunct Faculty Manager and Contracts Specialist

Portland, OR
Warner Pacific University’s Mission:
Warner Pacific is a Christ-centered, urban, diverse, minority-serving, Hispanic-serving, liberal arts University dedicated to providing students from diverse backgrounds with an education that prepares them to engage actively in a constantly changing world. Our hiring practices reflect our missional commitment to being a Christ-centered institution.
Summary Description:
The Adjunct Faculty Manager and Contracts Specialist is a full-time, benefit eligible position reporting to the AVP for Academic Affairs with dotted lines to Faculty Leaders of PGS programs.  This role provides administrative support to the Deans of Business, Education, Nursing, and Arts and Social and Behavioral Sciences, primarily in their oversight of faculty, curriculum, and students in the PGS programs under their supervision.  The position provides administrative support for the recruiting, hiring, onboarding, evaluation, and compensation of adjunct faculty.  The position will also manage all details related to scheduling and contracting for PGS courses.
Employment and Lifestyle Standards: 
Warner Pacific is a Christ-centered urban liberal arts University dedicated to providing students from diverse backgrounds an education that prepares them to engage actively in a constantly changing world. The University was founded in 1937 by the Church of God (Anderson, Indiana) and maintains a covenant relationship with that body. Central to Warner Pacific’s identity as a Christ-centered higher education institution is the policy of hiring persons whose personal and professional lives reflect:
1.   A belief in the deity of and commitment to Jesus Christ and the Christian faith, as interpreted through the historic witness of Scripture and the continuing ministry of the Holy Spirit.
2.  The practice of following Christ through day-to-day personal lifestyle choices.
3.  A vitality of Christian experience maturing in insight and application and appreciative of differing viewpoints.
4.  A commitment to life-long learning and service through personal and professional development.
5.  For teaching faculty, the expression of artful teaching, based on mastery of relevant subject matter and in an environment of purposeful and rigorous inquiry amongst a community of scholars who support one another.
6. A capability, by temperament, preparation, and will, to support students as they confront the intellectual, social, physical, emotional, and spiritual challenges of their lives.
7.   A sensitivity to and support for the mission, core themes, vision, values, ethos and traditions of the Warner Pacific University community.
8. A commitment to teaching and serving in harmony with the doctrines of the Bible as understood and generally held by the Church of God Reformation Movement.
Employee Agreement:
Mission-based hiring is of critical importance to Warner Pacific University. From its inception, the Church of God has resisted condensing the Scriptures into a formal creed, instead emphasizing salvation as the entrance into the body of Christ; unity in diversity; and a call to holy living as God’s people representing Christ in the world. Warner Pacific, rather than requiring subscription to an institutional doctrinal statement, asks each employee to affirm a personal faith in Jesus Christ by providing a statement articulating the ways in which faith informs the employee’s understanding of his or her vocation at Warner Pacific. Employees are expected to demonstrate and articulate a vital Christian faith and to live in a manner consistent with a Christ-centered lifestyle as informed by the Scriptures of the New Testament.
Warner Pacific’s students, faculty and staff are expected to foster an environment of mutual respect and accountability, to care for the personal dignity of others and to exercise integrity in their conduct and communication. The University environment is expected to be free from discrimination and harassment (including bullying). When an individual’s behavior has direct implications for others and/or the well-being of the University community, there may be cause for institutional involvement, regardless of where the situation occurs.
Warner Pacific University desires to provide a safe and healthy environment for staff, faculty, students, visitors and guests. Therefore, smoking is not permitted on University property, in its vehicles, or at any University sponsored event. The use of illegal drugs or non-prescribed controlled substances is strictly prohibited. Use of alcoholic beverages or tobacco products is strictly prohibited on Warner Pacific University campuses.
Commitment to Diversity: 
Warner Pacific University is committed to building a culturally diverse faculty and a multicultural learning environment. Inquiries are encouraged from candidates who will enrich and contribute to the cultural and ethnic diversity of our University. Warner Pacific University is an Equal Opportunity Employer that seeks a diverse workforce of committed Christians from all racial, ethnic, and socio-economic backgrounds.
Equal Employment Opportunity
Warner Pacific provides equal opportunity for employment and advancement for all employees and applicants regardless of race, color, sex, gender, national origin, citizenship status, disability, age, genetic information, status with regard to public assistance, veteran status and any other status protected by laws and regulations to which Warner Pacific is subject.  All employment decisions, including hiring, promotions, compensation, benefits, transfers, and terminations are made in a manner that does not discriminate against individuals in the categories discussed above.  Because Warner Pacific is a Christian liberal arts University, the University exercises its legal right to hire Christian employees to fulfill its mission and purpose.
Primary Job Duties:
  • Maintains records of Adjunct and full-time faculty by course and program area of expertise and ensures consistent communication of information with the office of the AVPAA
  • Establishes and communicates faculty observation and evaluation schedule, and assists Deans in scheduling of adjunct faculty observations
  • Establishes and coordinates details for quarterly faculty development sessions and assists Deans in scheduling of regular departmental/program activities and training
  • Assists faculty leaders in processing hiring paperwork and recommendations for PGS adjuncts; coordinates final interviews with faculty secretary
  • Establishes and coordinates logistical details for new adjunct orientations
  • Establishes and coordinates all details for distance education trainings
  • In collaboration with faculty leaders, establishes and coordinates all details for faculty teaching demos / interviews
  • Regularly reviews faculty evaluations and summarizes results for faculty leaders’ reference
  • Establishes and coordinates logistical details for Orientation for New Adjunct Faculty (2x + per year)
  • Maintains master spreadsheet of faculty with critical information as well as DL for active adjuncts for targeted communication
  • Meets regularly with faculty leaders to making course assignment decisions and manages instructional information in Telios and Colleague
  • Manages communication with adjuncts to secure and finalize course assignments
  • Issues contracts and coordinates all payment details with payroll
  • Secures substitutes when necessary and handles last minute replacements as necessary
  • Identifies and escalates problematic instructional issues
Organizational Responsibilities:
  • Be present in the office during assigned work hours unless arrangements are made with direct supervisor.
  • Contribute to the support and implementation of the University Strategic Plan.
  • Participate in Warner Pacific University professional development opportunities.
  • Adhere to University policies and procedures regarding financial aid and student financial services.
  • Demonstrate commitment to a Christian liberal arts education by upholding to the mission of the University and abiding by the Employment Standards and Lifestyle Agreement.
  • Exhibit commitment to inclusiveness and sensitivity in areas of national origin, ethnicity, culture, gender, and disabilities.
  • Perform other duties as assigned.
Minimum Qualifications:
  • Three years of advanced administrative experience in a professional office environment.
  • Demonstrated ability to solve problems, initiate, and implement projects independently.
  • Experience working with diverse populations.
  • Ability to maintain accuracy and work effectively in order to adapt and meet deadlines in a fast-paced environment.
  • Excellent self-motivation, interpersonal skills, and the ability to work well with university personnel, faculty, staff, and students.
  • Effective oral and written communication.
  • Proficiency in computer programs including Windows, Outlook, Word and Excel, and the Internet.
  • Experience working with diverse populations.
 Preferred Qualifications:
  • Bachelor degree or minimum of five years of experience in a higher education environment.
Physical Demands – Work Environment: 
The position is located in a typical office environment.  Professional/business casual attire is required.
In order to be considered an applicant for this position, please complete our online employment application at https://warnerpacific.catsone.com/careers/1611-General Click “Apply Now” to complete the online application, and submit the following:
Application, Cover Letter and Resume
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