Registrar

Location: Portland, Oregon, United States
Date Posted: 09-14-2018
Warner Pacific University’s Mission:  Warner Pacific is a Christ-centered, urban, liberal-arts University dedicated to providing students from diverse backgrounds with an education that prepares them to engage actively in a constantly changing world. Our hiring practices reflect our missional commitment to being a Christ-centered institution.
 
Warner Pacific University’s Commitment to Diversity: Warner Pacific is committed to hiring staff and faculty with an intentionality that demonstrates the importance of having an employee community that reflects the racial and ethnic diversity of the students we serve. Persons of color are strongly encouraged to apply.
 
Summary Description:  The University Registrar is a full-time, benefit eligible position reporting to the Associate Vice President for Academic Affairs.  This role is responsible for all aspects of academic records, including transfer evaluations for prospective students, university catalog content, class scheduling, registration procedures, grade entry, tracking completion of graduation requirements, posting of degrees, logistical and programming aspects of Commencement ceremonies, maintenance and distribution of official university transcripts, and accurate and timely submission of enrollment reports as per Federal guidelines and regulations and internal needs.  An administrative faculty-level position, he/she also serves as a resource person for certain standing committees, advises and counsels students, faculty, and staff as necessary, assures compliance with various certifying organization and governmental requirements, and supervises all Records Office staff.
 
Essential Functions:
  • Communicate and provide leadership of the area related to the mission and vision of the University, and plans to ensure that all resources are in alignment with institutional vision and mission, and strategic initiatives.
  • Coordinate all aspects of the Records Office including supervision of the Records Office staff
  • Provide excellent service as the data manager/super-user for the records department, with knowledge and competence to use the institution’s ERP (Enterprise Resource Planning) system (Colleague) for reporting, planning, registration, etc., and remain current on University policies and related state and federal regulations to ensure compliance.
  • Ensure compliance with all reporting requirements related to Title IV aid, as well as any records reporting requirements for other external agencies or internal departments. Particular focus must be given to meeting all timelines and regulatory requirements, as well as collaborating with auditors and institutional personnel to ensure accuracy and effectiveness.  
  • Ensure compliance with various certifying organization and governmental requirements, including training and advising faculty and staff regarding compliance with the Family Educational Rights and Privacy Act of 1974 (FERPA).
  • Manage all aspects of the University academic records including transfer evaluations for prospective students, course registration, grade entry, completion of graduation requirements, posting of degrees, maintenance, and distribution of official university transcripts, and maintenance and distribution of transfer articulation agreements.
  • Demonstrate the University’s commitment to the thoughtful treatment of students by processing and evaluating student transcripts within a 48-hour period.
  • Coordinate student registration for students and ensures the effectiveness of registration functions for all other University academic programs including the supervision of all CLEP, PLA, high school AP/dual credit, and veteran credit programs.
  • Chair or serve on a few committees, which may include Academic Policies, Curriculum, General Education Core Curriculum, and others as assigned.
  • Verify student eligibility according to NAIA regulations and reporting procedures in collaboration with the Faculty Athletics Representative (FAR)
  • Manage and coordinate the Best Semester Program
  • Coordinate class scheduling, enrollment, and room assignments for traditional courses.
  • Coordinate all Commencement ceremonies.
  • Advise and counsel students and faculty as necessary, and work collaboratively with the Advising team to ensure accurate and thorough academic advising.
  • Contribute to the support and implementation of the University Strategic Plan.
  • Participate in professional and staff development activities and
  • Represent the University when requested, at professional meetings and conferences.
  • Participate in Warner Pacific University professional development opportunities as well as other professional organizations (e.g., AACRAO) for professional development.
  • Adhere to University policies and procedures.
  • Demonstrate a commitment to a Christ-centered liberal arts education by upholding the mission of the University and abiding by the Employment Standards and Lifestyle Agreement.
  • Exhibits commitment to inclusiveness and sensitivity in areas of national origin, ethnicity, culture, gender, and disabilities.
  • Perform other duties as assigned.
 
Minimum Qualifications:
  • Master degree required.
  • Experience in Datatel (Colleague), or related higher education ERP
  • Demonstrated team building skills and a customer service orientation focused on providing excellent student-centered care
  • Strategic and organizational agility with the ability to collaborate and communicate with all levels or the organization including internal and external constituencies.
  • Excellent skills in data management and technology. Demonstrated skill in using an ERP to achieve responsibilities.  
  • Minimum five years’ experience in higher education, preferably as a Registrar.
  • Knowledge of principles and practices of FERPA and academic records management.
  • Demonstrated ability to solve problems, initiate, and implement projects independently.
  • Ability to multi-task, work effectively, and meet deadlines in a fast-paced environment.
  • Strong oral and written communication skills including the ability to communicate with students, parents, staff, and faculty.
  • Strong leadership, management, and interpersonal skills, with the ability to make effective decisions based on facts and sound judgment.
  • Proficient in computer programs including Windows, Outlook, Word and Excel, and the Internet.
  • Experience working with diverse populations.
 
Preferred Qualifications:
  • Fluent in Spanish (speaking and writing)
 Physical Demands – Work Environment: 
The position is located in a typical office environment.  Professional/business attire is required.
 
Employment and Lifestyle Standards:
Warner Pacific is a Christ-centered urban liberal arts University dedicated to providing students from diverse backgrounds an education that prepares them to engage actively in a constantly changing world. The University was founded in 1937 by the Church of God (Anderson, Indiana) and maintains a covenant relationship with that body. Central to Warner Pacific’s identity as a Christ-centered higher education institution is the policy of hiring persons whose personal and professional lives reflect:
 
1.   A belief in the deity of and commitment to Jesus Christ and the Christian faith, as interpreted through the historic witness of Scripture and the continuing ministry of the Holy Spirit.
2.   The practice of following Christ through day-to-day personal lifestyle choices.
3.   A vitality of Christian experience maturing in insight and application and appreciative of differing viewpoints.
4. A commitment to life-long learning and service through personal and professional development.
5.  For teaching faculty, the expression of artful teaching, based on mastery of relevant subject matter and in an environment of purposeful and rigorous inquiry amongst a community of scholars who support one another.
6. A capability, by temperament, preparation, and will, to support students as they confront the intellectual, social, physical, emotional, and spiritual challenges of their lives.
7.   A sensitivity to and support for the mission, core themes, vision, values, ethos and traditions of the Warner Pacific University community.
8. A commitment to teaching and serving in harmony with the doctrines of the Bible as understood and generally held by the Church of God Reformation Movement.
 
Employee Agreement:
Mission-based hiring is of critical importance to Warner Pacific University. From its inception, the Church of God has resisted condensing the Scriptures into a formal creed, instead emphasizing salvation as the entrance into the body of Christ; unity in diversity; and a call to holy living as God’s people representing Christ in the world. Warner Pacific, rather than requiring subscription to an institutional doctrinal statement, asks each employee to affirm a personal faith in Jesus Christ by providing a statement articulating the ways in which faith informs the employee’s understanding of his or her vocation at Warner Pacific. Employees are expected to demonstrate and articulate a vital Christian faith and to live in a manner consistent with a Christ-centered lifestyle as informed by the Scriptures of the New Testament.
 
Further, to ensure orderly operations and provide the best possible work environment, all Warner Pacific University employees are expected to maintain the highest levels of ethics, professionalism, integrity, and judgment.  Employees must obey all laws governing the workplace and the business of the University, as well as treat others (students, suppliers, and co-workers) with honesty, respect, and personal dignity in all interactions.  Conduct that is malicious, abusive, threatening, dishonest or unlawful is not acceptable.  Employees who feel they are being subjected to conduct of this kind should bring the concern to Human Resources. The University environment is expected to be free from discrimination and harassment (including bullying). When an individual’s behavior has direct implications for others and/or the well-being of the University community, there may be cause for institutional involvement, regardless of where the situation occurs. 
 
Warner Pacific University desires to provide a safe and healthy environment for staff, faculty, students, visitors and guests. Therefore, smoking is not permitted on University property, in its vehicles, or at any University sponsored event. The use of illegal drugs or non-prescribed controlled substances is strictly prohibited. Use of alcoholic beverages, tobacco products, electronic cigarettes or marijuana is strictly prohibited on Warner Pacific University campuses.
 
Equal Opportunity Employer:
Warner Pacific provides equal opportunity for employment and advancement for all employees and applicants regardless of race, color, sex, gender, national origin, citizenship status, disability, age, genetic information, status with regard to public assistance, veteran status and any other status protected by laws and regulations to which Warner Pacific is subject.  All employment decisions, including hiring, promotions, compensation, benefits, transfers, and terminations are made in a manner that does not discriminate against individuals in the categories discussed above.  Because Warner Pacific is a Christian liberal arts University, the University exercises its legal right to hire Christian employees to fulfill its mission and purpose.
 
Commitment to Diversity: 
Warner Pacific University is committed to building a culturally diverse faculty and a multicultural learning environment. Inquiries are encouraged from candidates who will enrich and contribute to the cultural and ethnic diversity of our University. Warner Pacific University is an Equal Opportunity Employer that seeks a diverse workforce of committed Christians from all racial, ethnic, and socio-economic backgrounds.
 
Benefits:
Warner Pacific University offers a full range of traditional benefits for qualifying employees, including medical/dental insurance, disability, life insurance, paid vacation and sick time, mission leave, tuition remission, and retirement savings.
 
To Apply:
In order to be considered an applicant for this position, please complete our online employment application at www.warnerpacific.edu/jobs.  Click “Apply Now” to complete the online application, and submit the following:  
  • Resume
  • Cover letter with names/contact information for three professional references
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