Director of Alumni Relations

Location: Portland, Oregon, United States
Date Posted: 07-09-2018
Warner Pacific University’s Mission:  Warner Pacific is a Christ-centered, urban, Liberal Arts University dedicated to providing students from diverse backgrounds with an education that prepares them to engage actively in a constantly changing world. Our hiring practices reflect our missional commitment to being a Christ-centered institution.
Warner Pacific University’s Commitment to Diversity: Warner Pacific University is committed to hiring staff and faculty with an intentionality that demonstrates the importance of having an employee community that reflects the racial and ethnic diversity of the students we serve. Persons of color are strongly encouraged to apply.
Summary Description:  The Office of Advancement carries out the major fundraising efforts of the University. The Director of Alumni Relations is a full-time, benefit eligible position reporting to the Vice President for Institutional Advancement and External Relations.  This role is responsible for the planning and implementation of programming to engage alumni in the strategic efforts of the University as well as increasing annual fund support. These efforts also include cultivating current students to transition to active alumni through coordination with campus career services and mentoring programs. This position will also manage a portfolio of annual fund donors in support of annual and campaign fundraising goals.
Essential Functions: 
  • Manage a designated portfolio of annual fund donors and/or prospective donors and generate 15% of the yearly fundraising revenue (including annual fund and campaign goals). This includes: maintaining communication with donors (at least 2 personal contacts per year), adding 50 new donors annually, coordinating donor visits to campus and opportunities to meet with students.
  • Design and implement all activities to engage alumni in mentoring, volunteering, recruiting and annual giving. This includes, but is not limited to: planning and executing networking, educational and social events; maintaining regular communication, including surveys on interests and employment; keeping contact information updated.
  • Partner with Director of Admissions to include alumni in the recruiting and admissions process, and enrollment activities including Campus Open House, New Student Registration and Move-In. Partner with the Director of Student Services to plan the growth and accessibility of career networking services for students and alumni, and other activities.
  • Manage the Alumni Mentoring Program, including recruiting mentors and coordinating with student services and enrollment staff to recruit student participants.
  • Serve as a liaison to the WP Alumni Advisory Board, providing staff support and assist in the development, participation, and facilitation of the planning and organization of committee activities.
  • Coordinate Alumni Advisory Board meetings, agendas and distribution of minutes; contribute to the development of the board’s annual action plans.
  • Assume primary responsibility for planning Founder’s Week programming and activities. This includes collaborating with VP of Advancement and Marketing & Communications department to incorporate the fall appeal, and collaborating with Student Services to plan campus activities.
  • Assume primary responsibility for all Homecoming Weekend programming and activities. This includes collaborating with Student Services and Athletics to plan the weekend activities and planning decade alumni celebrations.
  • Develop and implement an annual strategy for regional and local off-campus alumni gatherings and networking events, including targeted events to engage Adult Degree Program alums.
  • Collect and edit alumni updates for The Experience, and collaborate with the marketing team in identifying WPU alums for features and profiles in each edition.
  • Plan annual Senior Graduation Celebration to welcome new graduates of the University to the Alumni program.
  • Develop an event targeted at freshman to build University affinity and awareness of the alumni office.
  • Oversee and balance the budget for Alumni Relations.
  • Work with Digital Marketing Strategist to maintain, monitor, and develop the alumni connections pages on the Warner Pacific University web and social media sites. 
General Responsibilities: 
  • Participate in Advancement Department meetings and serve on campus committees as requested or appointed.
  • Oversee and adhere to University policies and procedures regarding fundraising, procurement, and budget management.
  • Contribute to the support and implementation of the University Strategic Plan.
  • Participate in Warner Pacific University professional development opportunities.
  • Adhere to University policies and procedures.
  • Demonstrate a commitment to a Christian liberal arts education by upholding the mission of the University and abiding by the Employment Standards and Lifestyle Agreement.
  • Exhibit commitment to inclusiveness and sensitivity in areas of national origin, ethnicity, culture, gender, and disabilities.
  • Perform other duties as assigned. 
Minimum Qualifications:
  • Bachelor degree from an accredited institution.
  • Commitment to the mission of Warner Pacific University as a Christ-centered, urban, Liberal Arts University affiliated with the Church of God, Anderson, Indiana.
  • Experience in higher education advancement, alumni relations, or annual giving.
  • Ability to collaborate and communicate with all levels of the organization including internal and external constituencies.
  • Demonstrated ability to efficiently and effectively solve problems and initiate and implement projects independently.
  • Strong personal initiative and ability to work efficiently and effectively to meet deadlines in a fast-paced environment.
  • Strong oral and written communication skills including the ability to communicate the University’s distinct mission in a compelling and winsome way.
  • Proficient in computer programs including Windows, Outlook, Word and Excel, and the Internet.
  • Demonstrated awareness and commitment to effectively establishing relationships and positive communications across multiple dimensions of diversity including, but not limited to race, gender, physical limitations, class or religious perspectives. 
Preferred Qualifications:
  • Three or more years’ experience in higher education alumni relations and/or annual giving.
  • Three years’ supervisory experience. 
Physical Demands – Work Environment: 
The position is located in a typical office environment.  Professional/business casual attire is required.
Employment and Lifestyle Standards:
Warner Pacific is a Christ-centered urban liberal arts University dedicated to providing students from diverse backgrounds an education that prepares them to engage actively in a constantly changing world. The University was founded in 1937 by the Church of God (Anderson, Indiana) and maintains a covenant relationship with that body. Central to Warner Pacific’s identity as a Christ-centered higher education institution is the policy of hiring persons whose personal and professional lives reflect:
1.   A belief in the deity of and commitment to Jesus Christ and the Christian faith, as interpreted through the historic witness of Scripture and the continuing ministry of the Holy Spirit.
2.   The practice of following Christ through day-to-day personal lifestyle choices.
3.   A vitality of Christian experience maturing in insight and application and appreciative of differing viewpoints.
4. A commitment to life-long learning and service through personal and professional development.
5.  For teaching faculty, the expression of artful teaching, based on mastery of relevant subject matter and in an environment of purposeful and rigorous inquiry amongst a community of scholars who support one another.
6. A capability, by temperament, preparation, and will, to support students as they confront the intellectual, social, physical, emotional, and spiritual challenges of their lives.
7.   A sensitivity to and support for the mission, core themes, vision, values, ethos and traditions of the Warner Pacific University community.
8. A commitment to teaching and serving in harmony with the doctrines of the Bible as understood and generally held by the Church of God Reformation Movement.
Employee Agreement:
Mission-based hiring is of critical importance to Warner Pacific University. From its inception, the Church of God has resisted condensing the Scriptures into a formal creed, instead emphasizing salvation as the entrance into the body of Christ; unity in diversity; and a call to holy living as God’s people representing Christ in the world. Warner Pacific, rather than requiring subscription to an institutional doctrinal statement, asks each employee to affirm a personal faith in Jesus Christ by providing a statement articulating the ways in which faith informs the employee’s understanding of his or her vocation at Warner Pacific. Employees are expected to demonstrate and articulate a vital Christian faith and to live in a manner consistent with a Christ-centered lifestyle as informed by the Scriptures of the New Testament.
Further, to ensure orderly operations and provide the best possible work environment, all Warner Pacific University employees are expected to maintain the highest levels of ethics, professionalism, integrity, and judgment.  Employees must obey all laws governing the workplace and the business of the University, as well as treat others (students, suppliers, and co-workers) with honesty, respect, and personal dignity in all interactions.  Conduct that is malicious, abusive, threatening, dishonest or unlawful is not acceptable.  Employees who feel they are being subjected to conduct of this kind should bring the concern to Human Resources. The University environment is expected to be free from discrimination and harassment (including bullying). When an individual’s behavior has direct implications for others and/or the well-being of the University community, there may be cause for institutional involvement, regardless of where the situation occurs. 
Warner Pacific University desires to provide a safe and healthy environment for staff, faculty, students, visitors and guests. Therefore, smoking is not permitted on University property, in its vehicles, or at any University sponsored event. The use of illegal drugs or non-prescribed controlled substances is strictly prohibited. Use of alcoholic beverages, tobacco products, electronic cigarettes or marijuana is strictly prohibited on Warner Pacific University campuses.
Equal Opportunity Employer:
Warner Pacific provides equal opportunity for employment and advancement for all employees and applicants regardless of race, color, sex, gender, national origin, citizenship status, disability, age, genetic information, status with regard to public assistance, veteran status and any other status protected by laws and regulations to which Warner Pacific is subject.  All employment decisions, including hiring, promotions, compensation, benefits, transfers, and terminations are made in a manner that does not discriminate against individuals in the categories discussed above.  Because Warner Pacific is a Christian liberal arts University, the University exercises its legal right to hire Christian employees to fulfill its mission and purpose.
Commitment to Diversity: 
Warner Pacific University is committed to building a culturally diverse faculty and a multicultural learning environment. Inquiries are encouraged from candidates who will enrich and contribute to the cultural and ethnic diversity of our University. Warner Pacific University is an Equal Opportunity Employer that seeks a diverse workforce of committed Christians from all racial, ethnic, and socio-economic backgrounds.
Warner Pacific University offers a full range of traditional benefits for qualifying employees, including medical/dental insurance, disability, life insurance, paid vacation and sick time, mission leave, tuition remission, and retirement savings.
To Apply:
In order to be considered an applicant for this position, please complete our online employment application at  Click “Apply Now” to complete the online application, and submit the following:   
  • Resume
  • Cover letter with names/contact information for three professional references
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