Mailroom and Copy Center Coordinator

Location: Portland, OR
Date Posted: 11-29-2017
Warner Pacific University's Mission:  Warner Pacific is a Christ-centered, urban, liberal arts University dedicated to providing students from diverse backgrounds with an education that prepares them to engage actively in a constantly changing world. Our hiring practices reflect our missional commitment to being a Christ-centered institution.
Warner Pacific University's Commitment to Diversity: Warner Pacific University is committed to hiring staff and faculty with an intentionality that demonstrates the importance of having an employee community that reflects the racial and ethnic diversity of the students we serve. Persons of color are strongly encouraged to apply.

Summary Description: The Mailroom and Copy Center Coordinator manages the mailroom and print services for Warner Pacific.  This role provides customer service at the Mailroom window; facilitates all incoming and outgoing mail and package shipping/receiving with multiple service providers; and coordinates internal print projects for campus constituents including administrative offices, faculty, and student groups.
Essential Functions:
  • Oversee the sorting of incoming USPS mail, inter-campus mail and various package deliveries for distribution to appropriate departments.
  • Receive deliveries, record and follow-up on damaged items.
  • Prepare bulk mailings as required by USPS standards.
  • Facilitate daily inter-campus mail shuttle (at least once-a-day mail exchange between Mt. Tabor and Center 205 campus sites).
  • Weigh and meter outgoing mail and prepare outgoing packages appropriately for delivery.
  • Coordinate Copy Center including intake, production, and distribution of jobs as requested by faculty, staff, and students, within expected timelines.
  • Monitor copyright and institutional brand issues.
  • Maintain copy and postage supply inventories and equipment, including paper and all Warner Pacific paper products.
  • Assign and track student mailboxes/keys and forward student mail as required.
  • Track and produce monthly reports for department print/copy charges.
  • Assist departments in placing orders based on paper/supply needs.
  • Oversight of student employees including hiring, scheduling, and supervising (assessment and feedback).
  • Provide excellent customer service to internal and external clients.
  • Perform a variety of professional and administrative duties in support of the day-to-day operations of Warner Pacific.
  • Be present in the office on a daily basis (unless arrangements are made with the employee’s direct supervisor).  Regular office hours are 9-6, M-F.
  • Contribute to the support and implementation of the Warner Pacific Strategic Plan.
  • Participate in institutional professional development opportunities.
  • Be inclusive and sensitive of human relations and human differences, in regard to areas of national origin, ethnicity, culture, gender and disabilities.
  • Adhere to Warner Pacific policies and procedures regarding travel and procurement.
  • Perform additional duties and projects as assigned.
  • Demonstrate commitment to a Christian liberal arts education by upholding the mission of Warner Pacific and abiding by the Employment Standards and Community Agreement.
  • Coordinate vendor relationships (USPS, UPS, FedEx, mail/print houses for operational efficiency and special projects).
Minimum Qualifications:
  • Experience working in a professional office environment.
  • Proficiency in Microsoft Office programs.
  • Demonstrated ability to efficiently and effectively solve problems and initiate and implement projects independently.
  • Ability to multi-task with accuracy, adapt, work effectively, and meet deadlines in a fast-paced environment.
  • Ability to work overtime during busy periods.
  • Excellent self-motivation, written communication skills, and the ability to work well with faculty, staff, and students.
  • Demonstrated ability and experience working with first generational, urban, and diverse students.
Preferred Qualifications:
  • Bachelor degree from an accredited institution
  • Familiarity with Adobe InDesign, Photoshop, Illustrator, and Acrobat Pro
  • Knowledge of USPS regulations and software

 Employment and Lifestyle Standards:
Warner Pacific is a Christ-centered urban liberal arts University dedicated to providing students from diverse backgrounds an education that prepares them to engage actively in a constantly changing world. The University was founded in 1937 by the Church of God (Anderson, Indiana) and maintains a covenant relationship with that body. Central to Warner Pacific’s identity as a Christ-centered higher education institution is the policy of hiring persons whose personal and professional lives reflect:
1.   A belief in the deity of and commitment to Jesus Christ and the Christian faith, as interpreted through the historic witness of Scripture and the continuing ministry of the Holy Spirit.
2.   The practice of following Christ through day-to-day personal lifestyle choices.
3.   A vitality of Christian experience maturing in insight and application and appreciative of differing viewpoints.
4. A commitment to life-long learning and service through personal and professional development.
5.  For teaching faculty, the expression of artful teaching, based on mastery of relevant subject matter and in an environment of purposeful and rigorous inquiry amongst a community of scholars who support one another.
6. A capability, by temperament, preparation, and will, to support students as they confront the intellectual, social, physical, emotional, and spiritual challenges of their lives.
7.   A sensitivity to and support for the mission, core themes, vision, values, ethos and traditions of the Warner Pacific University community.
8. A commitment to teaching and serving in harmony with the doctrines of the Bible as understood and generally held by the Church of God Reformation Movement.
Employee Agreement:
Mission-based hiring is of critical importance to Warner Pacific University. From its inception, the Church of God has resisted condensing the Scriptures into a formal creed, instead emphasizing salvation as the entrance into the body of Christ; unity in diversity; and a call to holy living as God’s people representing Christ in the world. Warner Pacific, rather than requiring subscription to an institutional doctrinal statement, asks each employee to affirm a personal faith in Jesus Christ by providing a statement articulating the ways in which faith informs the employee’s understanding of his or her vocation at Warner Pacific. Employees are expected to demonstrate and articulate a vital Christian faith and to live in a manner consistent with a Christ-centered lifestyle as informed by the Scriptures of the New Testament.
Further, to ensure orderly operations and provide the best possible work environment, all Warner Pacific University employees are expected to maintain the highest levels of ethics, professionalism, integrity, and judgment.  Employees must obey all laws governing the workplace and the business of the University, as well as treat others (students, suppliers, and co-workers) with honesty, respect, and personal dignity in all interactions.  Conduct that is malicious, abusive, threatening, dishonest or unlawful is not acceptable.  Employees who feel they are being subjected to conduct of this kind should bring the concern to Human Resources. The University environment is expected to be free from discrimination and harassment (including bullying). When an individual’s behavior has direct implications for others and/or the well-being of the University community, there may be cause for institutional involvement, regardless of where the situation occurs. 
Warner Pacific University desires to provide a safe and healthy environment for staff, faculty, students, visitors and guests. Therefore, smoking is not permitted on University property, in its vehicles, or at any University sponsored event. The use of illegal drugs or non-prescribed controlled substances is strictly prohibited. Use of alcoholic beverages, tobacco products, electronic cigarettes or marijuana is strictly prohibited on Warner Pacific University campuses.
Equal Opportunity Employer:
Warner Pacific provides equal opportunity for employment and advancement for all employees and applicants regardless of race, color, sex, gender, national origin, citizenship status, disability, age, genetic information, status with regard to public assistance, veteran status and any other status protected by laws and regulations to which Warner Pacific is subject.  All employment decisions, including hiring, promotions, compensation, benefits, transfers, and terminations are made in a manner that does not discriminate against individuals in the categories discussed above.  Because Warner Pacific is a Christian liberal arts University, the University exercises its legal right to hire Christian employees to fulfill its mission and purpose.
Commitment to Diversity: 
Warner Pacific University is committed to building a culturally diverse faculty and a multicultural learning environment. Inquiries are encouraged from candidates who will enrich and contribute to the cultural and ethnic diversity of our college. Warner Pacific University is an Equal Opportunity Employer that seeks a diverse workforce of committed Christians from all racial, ethnic, and socio-economic backgrounds.
Warner Pacific University offers a full range of traditional benefits for qualifying employees, including medical/dental insurance, disability, life insurance, paid vacation and sick time, mission leave, tuition remission, and retirement savings.
To Apply:
In order to be considered an applicant for this position, please complete our online employment application at  Click “Apply Now” to complete the online application, and submit the following:
  • Resume
  • Cover letter with names/contact information for three professional references
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