Executive Assistant and Marketing Coordinator

Location: Portland, OR
Date Posted: 10-23-2017
Warner Pacific College’s Mission:  Warner Pacific is a Christ-centered, urban, Liberal Arts College dedicated to providing students from diverse backgrounds with an education that prepares them to engage actively in a constantly changing world. Our hiring practices reflect our missional commitment to being a Christ-centered institution. 
Warner Pacific College’s Commitment to Diversity: Warner Pacific College is committed to hiring staff and faculty with an intentionality that demonstrates the importance of having an employee community that reflects the racial and ethnic diversity of the students we serve. Persons of color are strongly encouraged to apply.
Summary Description: The Executive Assistant and Marketing Coordinator is a full-time, benefit-eligible position reporting to the Vice President for Enrollment and Marketing. This role provides administrative assistance to the Vice President for Enrollment and Marketing and coordinates general marketing projects and details.
Essential Functions:
  • Assist in promoting news and events for the College through creation and distribution of marketing materials, including print materials, e-newsletters, blogs, and social media sites.
  • Post approved event flyers/posters in pre-determined locations around campus.
  • Organize and file all print materials including brochures, advertising, news articles, and promotional materials.
  • Organize, code, and file vendor invoices.
  • Update media contacts and publication schedules.
  • Organize and maintain the email marketing mailing lists for College electronic newsletters and publications.
  • Assist in the curating of news and relevant social media mentions for a bi-weekly report to the President, VP for Enrollment and Marketing, and Marketing Department.
  • Oversee the ordering, proofing, and distribution of business cards, name badges, and institutional trinkets/swag.
  • Maintain institutional trinket/swag inventory.
  • Run errands as needed on campus and to Centre 205; occasional off-campus errands as requested.
  • Maintain Marketing Department editorial calendar.
  • Maintain calendar, coordinate appointments and schedule meetings for the VP for Enrollment Services.
  • Prepare documents and reports for Board of Trustee and other internal and external groups.
  • Execute special projects for the President’s Executive Team as assigned by the VP for Enrollment Services.
  • Letter and document preparation, database and spreadsheet management, typing, and filing.
  • Process purchase orders, check requests, make travel arrangements, order supplies, and assist VP manage other budget related tasks. 
  • Be present in the office on a daily basis (unless arrangements are made with the employee’s direct supervisor.)
  • Abide by NACAC and NACCAP Principles of Good Practice.
  • Contribute to the support and implementation of the College Strategic Plan.
  • Participate in Warner Pacific College professional development opportunities.
  • Adhere to College policies and procedures.
  • Demonstrate a commitment to a Christian liberal arts education by upholding the mission of the College and abiding by the Employment Standards and Lifestyle Agreement.
  • Exhibits commitment to inclusiveness and sensitivity in areas of national origin, ethnicity, culture, gender, and disabilities.
  • Perform other duties as assigned.
Minimum Qualifications:
  • Ability to communicate effectively in English and comfortable making phone calls and initiating/engaging a conversation, required.  Ability to also communicate effectively in Spanish, preferred;
  • Highly responsible and dependable;
  • Ability to handle social situations with gracious and respectful approach to artists, staff, faculty, trustees and other guests;
  • Effective project management and organization skills. Detail oriented. Experience with Microsoft Publisher, Photoshop or Adobe Creative Suite, preferred.
  • Strong customer service ethic.
  • Can work collaboratively and efficiently as a team player as well as work independently and be self-motivated to meet ongoing deadlines.
  • Communicate with excellence in verbal and in writing with all kinds of people. Should be able to deliver creative and innovative ideas.
  • Good team player and should have a demonstrated track record of meeting and exceeding department goals.
  • Trustworthy. Able to hold confidential and sensitive data.
  • Ability to multi-task and meet deadlines in a fast-paced, multi-task environment.
  • Experience working with diverse populations.
 Employment and Lifestyle Standards:
Warner Pacific is a Christ-centered urban liberal arts college dedicated to providing students from diverse backgrounds an education that prepares them to engage actively in a constantly changing world. The College was founded in 1937 by the Church of God (Anderson, Indiana) and maintains a covenant relationship with that body. Central to Warner Pacific’s identity as a Christ-centered higher education institution is the policy of hiring persons whose personal and professional lives reflect:
1.   A belief in the deity of and commitment to Jesus Christ and the Christian faith, as interpreted through the historic witness of Scripture and the continuing ministry of the Holy Spirit.
2.   The practice of following Christ through day-to-day personal lifestyle choices.
3.   A vitality of Christian experience maturing in insight and application and appreciative of differing viewpoints.
4. A commitment to life-long learning and service through personal and professional development.
5.  For teaching faculty, the expression of artful teaching, based on mastery of relevant subject matter and in an environment of purposeful and rigorous inquiry amongst a community of scholars who support one another.
6. A capability, by temperament, preparation, and will, to support students as they confront the intellectual, social, physical, emotional, and spiritual challenges of their lives.
7.   A sensitivity to and support for the mission, core themes, vision, values, ethos and traditions of the Warner Pacific College community.
8. A commitment to teaching and serving in harmony with the doctrines of the Bible as understood and generally held by the Church of God Reformation Movement.
Employee Agreement:
Mission-based hiring is of critical importance to Warner Pacific College. From its inception, the Church of God has resisted condensing the Scriptures into a formal creed, instead emphasizing salvation as the entrance into the body of Christ; unity in diversity; and a call to holy living as God’s people representing Christ in the world. Warner Pacific, rather than requiring subscription to an institutional doctrinal statement, asks each employee to affirm a personal faith in Jesus Christ by providing a statement articulating the ways in which faith informs the employee’s understanding of his or her vocation at Warner Pacific. Employees are expected to demonstrate and articulate a vital Christian faith and to live in a manner consistent with a Christ-centered lifestyle as informed by the Scriptures of the New Testament.
Further, to ensure orderly operations and provide the best possible work environment, all Warner Pacific College employees are expected to maintain the highest levels of ethics, professionalism, integrity, and judgment.  Employees must obey all laws governing the workplace and the business of the College, as well as treat others (students, suppliers, and co-workers) with honesty, respect, and personal dignity in all interactions.  Conduct that is malicious, abusive, threatening, dishonest or unlawful is not acceptable.  Employees who feel they are being subjected to conduct of this kind should bring the concern to Human Resources. The College environment is expected to be free from discrimination and harassment (including bullying). When an individual’s behavior has direct implications for others and/or the well-being of the College community, there may be cause for institutional involvement, regardless of where the situation occurs. 
Warner Pacific College desires to provide a safe and healthy environment for staff, faculty, students, visitors and guests. Therefore, smoking is not permitted on College property, in its vehicles, or at any College sponsored event. The use of illegal drugs or non-prescribed controlled substances is strictly prohibited. Use of alcoholic beverages, tobacco products, electronic cigarettes or marijuana is strictly prohibited on Warner Pacific College campuses.
Equal Opportunity Employer:
Warner Pacific provides equal opportunity for employment and advancement for all employees and applicants regardless of race, color, sex, gender, national origin, citizenship status, disability, age, genetic information, status with regard to public assistance, veteran status and any other status protected by laws and regulations to which Warner Pacific is subject.  All employment decisions, including hiring, promotions, compensation, benefits, transfers, and terminations are made in a manner that does not discriminate against individuals in the categories discussed above.  Because Warner Pacific is a Christian liberal arts college, the college exercises its legal right to hire Christian employees to fulfill its mission and purpose.
Commitment to Diversity: 
Warner Pacific College is committed to building a culturally diverse faculty and a multicultural learning environment. Inquiries are encouraged from candidates who will enrich and contribute to the cultural and ethnic diversity of our college. Warner Pacific College is an Equal Opportunity Employer that seeks a diverse workforce of committed Christians from all racial, ethnic, and socio-economic backgrounds.
Warner Pacific College offers a full range of traditional benefits for qualifying employees, including medical/dental insurance, disability, life insurance, paid vacation and sick time, mission leave, tuition remission, and retirement savings.
To Apply:
In order to be considered an applicant for this position, please complete our online employment application at www.warnerpacific.edu/jobs.  Click “Apply Now” to complete the online application, and submit the following:
  • Resume
  • Cover letter with names/contact information for three professional references
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