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Academic Affairs Associate Admin

Portland, OR
Summary Description:  The Academic Affairs Associate Admin is a full-time, benefit eligible position, reporting to the Vice President for Academic Affairs (VPAA).  This role provides a variety of professional and administrative duties in support of the day-to-day operations and on-going tasks associated with the office of Academic Affairs.  

General Responsibilities:
This role works closely with the Executive Assistant to the VPAA to ensure strong service to the Academic Affairs Division at Warner Pacific University.   The ideal candidate must possess excellent intra-office communication skills, research and report writing skills, computer and technological skills, knowledge of Outlook Email, GoogleDocs, OneDrive, PowerPoint, Word, and Excel or other data analyses software, and is responsible to provide other clerical supports as needed. 

Primary Job Duties:
  • Provide broad-level assistance for the Academic Affairs office
  • Assist with special projects including: monitoring and ordering supplies,  developing program materials,  scheduling meetings, recording and distributing minutes from various committee and other meetings,    
  • Gather information and develop reports using Word, Excel, Data analyses software, GoogleDocs and OneDrive
  • Support research and grant-writing activities
  • Build and organize electronic and other Academic Affairs folders
  • Manage ‘Memo of Reflection’ submissions for faculty each semester and particularly at year-end
  • Administer and process mid-term and end-of-semester course evaluations
  • Provide support to the faculty including managing faculty mailboxes, maintaining workroom and office supplies, and provide basic tech support for copier and printer issues
  • Provide faculty assistance with questions and projects related to Excel, Access, Word, Outlook, and PowerPoint,
  • Type, edit, and proofread letters, memos, reports, presentation materials, and prepare correspondence/reports
  • Respond to inquiries, including requests for materials and information
  • Maintain confidential records and files
  • Make meeting and/or travel arrangements
  • Assist with scheduling for faculty and staff interviews
  • Provide support and back-up to the Executive Assistant of the Office of Academic Affairs
  • Train and supervise student employees
  • Be present in the office on a daily basis unless arrangements are made with the employee’s direct supervisor
  • Exercise creative and critical thinking
  • Complete credit card reconciliations in Certify
  • Keep employee birthday list updated on the VPAA’s calendar
  • Creating Standard Operating Procedures (SOP) manual and AA office calendar
  • Provide support of institutional priorities
  • Contribute the support and implementation of the University Strategic Plan
  • Participate in Warner Pacific University professional development opportunities
  • Adhere to University policies and procedures
  • Demonstrate a commitment to a Christian liberal arts education by upholding the mission of the University and abiding by the Employment Standards and Lifestyle Agreement. Warner Pacific is affiliated with the Church of God (Anderson, Indiana)
  • Exhibit commitment to inclusiveness and sensitivity in areas of national origin, ethnicity, culture, gender, and disabilities
  • Perform other duties as assigned.
Minimum Requirements:
  • Bachelor’s degree
  • Experience working in a professional office environment
  • Demonstrated ability to efficiently and effectively solve problems and initiate and implement projects independently
  • Ability to multi-task with accuracy and work effectively in order to adapt and meet deadlines in a fast-paced environment
  • Experience working with diverse populations
  • Effective oral and written communication
  • Excellent self-motivation, interpersonal skills, and the ability to work well with office personnel, faculty, staff, and students
  • Proficiency in computer programs including Windows, Outlook, Word and Excel, and the Internet

Preferred Qualifications:
  • Masters’ Degree preferred
  • Experience in a higher education environment
  • Proficiency in qualitative and quantitative research and data analyses
  • Grant-writing and non-profit experiences
Employment and Lifestyle Standards: 
Warner Pacific is a Christ-centered urban liberal arts University dedicated to providing students from diverse backgrounds an education that prepares them to engage actively in a constantly changing world. The University was founded in 1937 by the Church of God (Anderson, Indiana). Central to Warner Pacific’s identity as a Christ-centered higher education institution is the policy of hiring persons whose personal and professional lives reflect:
1.   A belief in the deity of and commitment to Jesus Christ and the Christian faith, as interpreted through the historic witness of Scripture and the continuing ministry of the Holy Spirit.
2.  The practice of following Christ through day-to-day personal lifestyle choices.
3.  A vitality of Christian experience maturing in insight and application and appreciative of differing viewpoints.
4.  A commitment to life-long learning and service through personal and professional development.
5.  For teaching faculty, the expression of artful teaching, based on mastery of relevant subject matter and in an environment of purposeful and rigorous inquiry amongst a community of scholars who support one another.
6. A capability, by temperament, preparation, and will, to support students as they confront the intellectual, social, physical, emotional, and spiritual challenges of their lives.
7.   A sensitivity to and support for the mission, core themes, vision, values, ethos and traditions of the Warner Pacific University community.
8. A commitment to teaching and serving in harmony with the doctrines of the Holy Bible. 

Employee Agreement:
Mission-based hiring is of critical importance to Warner Pacific University. Employees are expected to demonstrate and articulate a vital Christian faith and to live in a manner consistent with a Christ-centered lifestyle as informed by the Scriptures of the New Testament.
Warner Pacific’s students, faculty and staff are expected to foster an environment of mutual respect and accountability, to care for the personal dignity of others and to exercise integrity in their conduct and communication. The University environment is expected to be free from discrimination and harassment (including bullying). When an individual’s behavior has direct implications for others and/or the well-being of the University community, there may be cause for institutional involvement, regardless of where the situation occurs.
Warner Pacific University desires to provide a safe and healthy environment for staff, faculty, students, visitors and guests. Therefore, smoking is not permitted on University property, in its vehicles, or at any University sponsored event. The use of illegal drugs or non-prescribed controlled substances is strictly prohibited. Use of alcoholic beverages or tobacco products is strictly prohibited on Warner Pacific University campuses.
Equal Employment Opportunity:
Warner Pacific provides equal opportunity for employment and advancement for all employees and applicants regardless of race, color, sex, gender, national origin, citizenship status, disability, age, genetic information, status with regard to public assistance, veteran status and any other status protected by laws and regulations to which Warner Pacific is subject.  All employment decisions, including hiring, promotions, compensation, benefits, transfers, and terminations are made in a manner that does not discriminate against individuals in the categories discussed above.  Because Warner Pacific is a Christian liberal arts University, the University exercises its legal right to hire Christian employees to fulfill its mission and purpose.

Warner Pacific University’s Mission:  Warner Pacific is a Christ-centered, urban, diverse, minority-serving, Hispanic-serving, liberal arts University dedicated to providing students with an education that prepares them to engage actively in a constantly changing world. Our hiring practices reflect our missional commitment to being a Christ-centered institution.

Warner Pacific University’s Commitment to Diversity: Warner Pacific University is an Equal Opportunity Employer that seeks a diverse workforce of committed Christians from all racial, ethnic, and socio-economic backgrounds. Warner Pacific University is committed to hiring staff and faculty with an intentionality that demonstrates the importance of having an employee community that reflects the racial and ethnic diversity of the students we serve. Persons of color are strongly encouraged to apply.

Physical Demands – Work Environment: 
The position is located in a typical office environment.  Professional/business casual attire is required.

In order to be considered an applicant for this position, please complete our online employment application at https://warnerpacific.catsone.com/careers/1611-General Click “Apply Now” to complete the online application, and submit the following:

Application, Cover Letter and Resume

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